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The Rhode Island College Special Collections (SC) at the James P. Adams Library invites you to engage with our collections for your research purposes and we look forward to assisting you. Our holdings are accessible to everyone, within and outside of the Rhode Island College community. Many of our materials are unique, rare, or fragile; because of this, our material can only be used in the Reading Room and does not circulate. Please complete the registration form and review the policies.
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To ensure the safety and care of our collections, we ask that you abide by the following Reading Room policies and procedures:
- Collection materials are kept safest when handled with clean and dry hands. Restrooms are conveniently located near the Reading Room for handwashing before entering. Nitrile gloves will be provided for the handling of unenclosed photographic or reflective materials
- You may bring anything you need for research purposes (laptops, tablets, phones, notepads, notebooks, etc.), but all bags and jackets must be kept in the front of the Reading Room, either on or near the coat rack
- Use only pencils in the Reading Room. Extra pencils, sharpeners, and erasers are available for your convenience. Pens, markers, highlighters, and similar items are not allowed in the Reading Room. If you have a pen, please keep it with your personal belongings at the front of the room
- No drinks are permitted on or near the Reading Room tables. A closed container can be stored in your bag at the front of the Reading Room, but food is not allowed inside. This includes gum, lollipops, and other candies or cough drops.
- Only one box and one folder may be on the Reading Room table at a time. It should be placed flat on the table. Do not rearrange the order of, add marks to, or erase any material. If records are out of order, please let SC staff know.
- Collections must stay on the table while in use. Arms, elbows, laptops, cameras, phones, and sheets of paper should never be placed on library collections.
- If using a book, do not attempt to open uncut pages. Please ask SC staff for help.
- Copying and reproduction services are offered by SC. Some materials may have restrictions on use or duplication. Photography is permitted with prior permission and may depend on the collection.
- Some collections may contain documents with information subject to confidentiality laws or similar restrictions. Researchers will notify staff upon discovering such material and will not use those materials in any way that conflicts with the legal or ethical restrictions
- The researcher agrees not to place any materials copied for or by them in any other repository without SC’s permission.
- SC must be notified before any planned publication or other sharing of materials obtained from SC.
- When using archival materials in a research product, appropriate citations must be used. SC will provide citation requirements for all collections.
- Researchers using collections are responsible for securing rights such as copyright, literary rights, and cultural rights.
- In terms of reproduction requests, SC reserves the right to limit the number of copies made, restrict the use of rare and valuable items, and deny requests due to copyright regulations, privacy rights, donor-imposed restrictions, or other rights-related issues. For photograph reproductions, the first 10 images are free; however, we will charge $5 per image after that. For PDF versions of documents, we will charge $0.25 per page after the first 100 pages.
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I understand by submitting this form, I am agreeing to all of the above conditions and that my information is accurate. (required)
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